Back to jobs
Event Coordinator & Admin Support
No description provided this company
Job closing on 31-Dec-2025
Australia
Negotiable
10-Dec-2025
Job Description
| Name | Details |
|---|---|
| Address Line 1 | Melbourne, VIC |
| City | Melbourne |
| Website | https://www.alihsan.org.au |
| Closing Date | 31-Dec-2025 | Gender | Any |
| Qualification | Appropriate Certification as per Job Criteria |
| Salary | Negotiable |
| Language: | English |
| Eligible to work in: | Australia |
| Pension Provision | no |
| Confidential | no |
Accomodation Details : | |
| Legal Check | no |
Jobs Details
Job Overview
Job Type: full time
Department: Events & Administration
Experience Level: mid level
Location: Melbourne, VIC
Job Description
Al Ihsan Foundation is a not-for-profit humanitarian organisation committed to alleviating poverty, delivering emergency relief, and supporting sustainable development both locally and internationally. We are seeking an Event Coordinator & Administrative Support Officer to plan, organise, and deliver impactful events while providing essential administrative support to the Melbourne branch.
Key Responsibilities
Plan, coordinate, and execute events such as fundraisers, awareness campaigns, community outreach programs, and seasonal charity drives
Liaise with suppliers, venues, and volunteers to organise logistics and ensure successful event delivery
Collaborate with marketing and media teams to promote events through social media, email campaigns, print materials, and community channels
Manage all event logistics including venue booking, permits, insurance, suppliers, agreements, run sheets, staffing, catering, decor, equipment, and AV
Develop event plans, timelines, and budgets in coordination with the Branch Manager
Maintain a calendar of events and ensure timely communication with relevant departments
Collect and manage event RSVPs, feedback, and post-event reports
Monitor and track expenditures, ensuring financial accountability
Perform daily office administration including data entry, filing, and responding to enquiries
Maintain accurate donor and volunteer databases
Assist with scheduling meetings, maintaining calendars, and preparing documentation
Support bookkeeping tasks including managing invoices, receipts, and expense tracking
Assist with preparing reports, proposals, and records for management or audits
Ensure the office is tidy, organised, and functional
Requirements
Demonstrated experience in event planning and coordination
Strong organisational skills and attention to detail
Excellent verbal and written communication skills
Ability to work under pressure and manage multiple priorities
Proficiency in Microsoft Office
Flexibility to work evenings and weekends as required
Strong understanding of the Muslim community and cultural awareness
Desirable: Experience working in a not-for-profit or community organisation
Desirable: Arabic or other relevant language skills
Exprerience Details
Requirements
Demonstrated experience in event planning and coordination
Strong organisational skills and attention to detail
Excellent verbal and written communication skills
Ability to work under pressure and manage multiple priorities
Proficiency in Microsoft Office
Flexibility to work evenings and weekends as required
Strong understanding of the Muslim community and cultural awareness
Desirable: Experience working in a not-for-profit or community organisation
Desirable: Arabic or other relevant language skills