Job Description

Name	Details
Address Line 1	West Melbourne, Melbourne VIC (Hybrid)
City	West Melbourne
Website	https://icv.org.au
Closing Date	30-Apr-2026
Gender	Male
Qualification	Appropriate Certification as per Job Criteria
Salary	A$ 44 Per Hour
Language:	English
Eligible to work in:	Australia
Pension Provision	no
Confidential	no
Accomodation Details :
Legal Check	no

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Jobs Details

Position Title: Project Coordinator (Mosque Safety & Security Program) Organisation: Islamic Council of Victoria  (ICV) Reports to: Chief Executive Officer Work location: ICV Mosque, 66-68 Jeffcott St, West Melbourne FTE: 0.3 FTE Contract: Fixed Term until December 2026 Position contact: Zakaria Wahid, Chief Executive Officer, admin@icv.org.au The Islamic Council of Victoria: The Islamic Council of Victoria (ICV) is the peak body for Muslim organisations in Victoria. The ICV represents the Victorian Muslim community and has more than 80 member organisations located throughout metropolitan Melbourne and regional Victoria. The ICV’s vision is to build a better community for all Australians through the empowerment of Muslims. The ICV aims to fulfil this vision through the provision of advocacy and social welfare services, and in consultation and cooperation with governments, multifaith communities, service providers and wider society. The organisation is firmly committed to providing support for, and protecting the rights of, Victorian Muslims. The Position: The Project Coordinator is responsible for supporting the delivery of a state-wide mosque safety and security initiative aimed at strengthening risk awareness, emergency preparedness and community resilience across Muslim organisations in Victoria. The Project Coordinator will manage the implementation of key project activities involving 60+ mosques, Islamic centres and community organisations, including coordinating security risk assessments, emergency training and the development of site-specific emergency management plans through professional providers. This role will work closely with community representatives, service providers and internal stakeholders to ensure effective delivery of project outcomes, while fostering strong relationships and supporting a coordinated, community-led approach to safety and resilience. Responsibilities: Project Coordination and Delivery

• Coordinate the implementation of the ICV’s statewide Mosque Safety and Security Program across three project pillars: risk assessment, emergency planning and training delivery.

• Manage identification, outreach and engagement with participating mosques across Victoria.

• Build and sustain relationships with external consultants and service providers to organise the development of risk assessments and emergency management plans, and the delivery of training sessions to staff and volunteers of participating mosques.

• Schedule and coordinate logistics for training sessions, site visits and stakeholder meetings.

• Coordinate the implementation of project activities across all three program pillars, including risk assessments, training delivery and emergency planning.

• Support the identification, engagement and coordination of participating mosques across Victoria.

• Liaise with external consultants and service providers to facilitate the delivery of risk assessments, training sessions and emergency management plans.

• Schedule and coordinate logistics for training sessions, site visits and stakeholder meetings.

• Assist in the development and dissemination of resources, including best practice guides and emergency procedures.

Stakeholder Engagement & Community Coordination

• Build and maintain strong relationships with mosque leaders, volunteers and community stakeholders.

• Act as a key point of contact for participating mosques, providing coordination support and responding to inquiries.

• Facilitate communication between mosques, service providers and the ICV to ensure smooth project delivery.

• Develop and disseminate informative resources, community messaging and engagement strategies related to the project to encourage and maintain active participation and build trust across diverse communities.

• Assist in promoting shared, community-led culture of safety and preparedness across ICV member organisations.

• Site visits and on-site support may be required from time to time, including occasional regional travel.

Monitoring, Reporting and Evaluation

• Track and report on project milestones, timelines and deliverables to ensure timely and effective delivery.

• Maintain accurate records, including project plans, meeting notes and stakeholder communications.

• Manage project budget and keep detailed financial records.

• Identify implementation challenges and support continuous improvement of project delivery.

Key Selection Criteria

• Demonstrated experience in project coordination, program delivery or capacity-building, preferably in non-profit or community-based settings.

• Experience working with diverse communities, ideally within Muslim community organisations.

• Understanding of safety and emergency preparedness, particularly for community-based and multicultural organisations.

• Strong organisational, project management and time management skills, with the ability to manage multiple tasks and competing priorities.

• Strong stakeholder engagement and relationship management skills, with the ability to maintain active engagement, build trust and work effectively with diverse communities.

• Excellent verbal and written communication skills, and the ability to collaborate effectively with a wide range of stakeholders.

• Strong problem-solving skills and ability to identify, manage and resolve issues in a proactive and diplomatic manner.

• Strong organisational and administrative skills, including the ability to maintain records, coordinate schedules and track deliverables.

• Cultural sensitivity and understanding of the Victorian Muslim community.

Contract Period: Fixed-term until December 2026. Hours: This position is approximately 0.3 FTE (12 hours per week) during Monday – Friday 9:00am – 5:00pm with occasional weekend or after-hours work. Application Process: To be considered for this position, applicants must submit via Seek a properly formatted cover letter that directly addresses the Key Selection Criteria, along with a resume detailing relevant experience and qualifications. All appointments to the ICV are subject to a reference check and the successful candidate will be required to submit a Police Check and Working With Children's Check.

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