Overview of the role:

Main Responsibilities:

• Co-ordinate between programmes staff in the field as well at headquarter.
• Manage donor relationships.
• Facilitate all aspects of project management for assigned proposal efforts, including initial research, review/analysis, template creation, task management, kick-off/status calls, scheduling, input review/consolidation and delivery.
• Project Cycle management, including needs assessments, formulation of concept note, proposals and budget;
• Monitoring of project progress through field trips, close communication with project staff, monitoring of expenditure, communication with donors and problem solving.
• Monitoring compliance with procedures or policies and flagging breaches to the line manager.
• Provide support to monitoring and evaluation teams, assisting in capacity building where appropriate.
• Supporting Yemen team in developing submitting high quality reports (narrative and financial).
• Supporting Finance Manager, in the processing of all grant claims and payments, ensuring reconciliation with Saba Relief systems.
• Maintaining electronic and hard-copy files for all grants, in line with established systems.
• Ensuring project financial reports are updated in information systems.
• Represent Saba Relief in the UK at humanitarian meetings as appropriate, including donor meetings.
• Ensuring that Saba Relief’s reputation is enhanced in all representation / liaison activities.
• Support other departments in development of appeals.
• To attend regular team meetings and contribute to the overall smooth operation of Saba Relief.
• To keep up to date with the major issues and solutions pertaining to Saba Relief.
• Collect information for other Departments on field trips, as requested.
• To undertake other tasks and projects as requested by senior managers.

Leadership Skills:

• To contribute to the Charity’s objectives, Risk Register and Assurance Framework.
• To ensure that Saba Relief develops a culture that promotes equality and diversity and that the service you provide meets the needs of all stakeholders. This may involve the development and monitoring of policies and procedures to ensure the services you provide are inclusive to all.
• To participate in Yemen Relief related events as and when required.
• In accordance with the Health and Safety at Work Act (1974) and subsequent legislation, the post holder is required to undertake a proactive role in the management of risks in all their actions; this includes:-
  • Undertaking risk assessments in line with the Saba Relief risk assessment process.
  • Reporting all incidents, near-misses and hazards in line with the Saba Relief’s reporting systems
  • Undertaking a statutory duty of care for your own personal safety and that of others
  • Attending all statutory and mandatory health and safety training, appropriate to the role.

PERSON SPECIFICATION:

Qualifications/Training

Experience

1. Project management frameworks and governance approaches
2. Third-party management in relation to key suppliers, sub-contractors & stakeholders
3. Advanced planning and organisational skills, able to delegate effectively and proactively identify obstacles
4. Delivering success through effective teamwork
5. Strong financial/cost management capability, including managing budgets, challenging costs & interpreting data
6. Knowledge of donor regulations, policies and procedures
7. Working in an overseas location (preferably a developing country)

Knowledge and Skills

1. Excellent verbal and written communication skills and ability to organise and present information in a compelling way
2. Excellent analytical and interpretive ability
3. Team player with a positive, can-do attitude; comfortable with continuously changing priorities in a fast-paced environment
4. Communicate complex projects within demanding deadlines
5. Strong commercial intelligence and a result driven mind-set
6. Able to think strategically and communicate to project teams/sponsors effectively
7. Strong IT skills including Excel, Outlook
8. Additional language skills e.g. Arabic
9. A willingness to work variable hours, with occasional weekend and evening work and to travel, both national and international
10. Excellent organisational, communication and interpersonal skills. Self-starter, able to work autonomously as well as supporting the leadership and operations teams in the UK and outside the UK.
11. In depth knowledge of PM techniques, such as Earned Value Management, Risk Management, Project Financial Accounting, scheduling (e.g. MSP/Primavera tools/IT packages) etc…, are highly desired.

Fundraising Manager

• Maximising revenue for the National area –Current projects e.g. Mosque collections, Radio/TV Live Appeals, Independent Eid Events, charity dinners, major campaigns Eid and Qurbani and developing new FR initiatives and projects.

• Manage and supervise workload of employees
• Managing volunteers - Developing a volunteer strategy with HR

Duties and Responsibilities;

• To establish and develop relationships with key stakeholders
• To coordinate fundraising events i.e. events and campaigns
• To organise and supervise events.
• To recruit, manage, and develop volunteers
• Responsibility for coordinating volunteers in fundraising activities.
• To motivate and manage volunteers as well as the fundraising team
• To setup a fundraising department
• Lead the Mobile team in the south and prepare for, co-ordinate and make collections
• Responsibility for the execution of the fundraising plan.
• Responsibility for liaising with Mosques and arranging collections.
• Responsibility for Saba Relief having a presence at events in the region.
• Responsibility for researching new areas for fundraising in the field.
• To Build relationships with other charities and organisations in the UK.
• Building relationships with schools, colleges, and universities to arrange fundraising activities.
• To submit monthly report for to the trustees.
• To manage the charity fundraising monthly target.
• To represent Saba Relief at meetings.
• Contact and visit relevant organisations and individuals in order to introduce the work of Saba Relief with a view to obtain.
• Researching and capitalising on public events/functions
• Researching and capitalising on opportunities presented by regional/local radios and newspapers
• Responsibility for the planning and implementation of the Ramadan and ‘Eid al-Adha Collection Campaigns in the region.
• Responsibility for the planning and implementation all fundraising live Radio/TV appeals.
• Cooperating and coordinating all related work with the other department/sections Working in accordance with a pre-agreed budget for all expenses

Knowledge, Skills and Qualifications:

• Experience in professional fundraising
• Full UK Driving license
• Knowledge and understanding of the local region and community
• To prioritise and work well under the pressure of a busy environment
• To take a collaborative approach with a strong sense of teamwork and willingness to work with colleagues cross organisationally in support of wider objectives
• Well-developed interpersonal skills, with the ability to communicate effectively both verbally and in writing as well as build relationships with people of all backgrounds, levels and settings
• Excellent presentation skills
• Strong motivation and empathy towards the aims and objectives of the organisation
• Proven ability to work on own initiative and to tight deadlines, prioritising a variety of important and urgent, but diverse tasks
• Excellent administrative and organisational skills, with high standards of computer literacy including MS office packages
• Ability to prioritise and plan work, set and achieve deadlines, establish and maintain monitoring systems etc.
• Ability to represent Saba Relief in a wide range of situations
• Good understanding of international development and humanitarian work
• Good understanding of the Fundraising sector, standards, practises and frameworks

Aims & Objectives:

• To promote and achieve the aims and objectives of Saba Relief as a British charitable organisation committed to helping Yemenis in need
• To actively promote Saba Relief and the raise awareness of the plight of poor and needy Yemen
• To increase Saba Relief income each year
• To ensure forward planning and efficient execution of Saba Relief fundraising campaigns. To maintain good relations with mosque management committees, funding institutions, organisations, partner NGOs and the community in general