Details
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| Address Line 1 | Bolton, UK |
| City | Bolton |
| Website | https://uwt.org |
| Closing Date | 01-Aug-2026 |
Gender | Any |
| Qualification | Appropriate Certification as per Job Criteria |
| Salary | £ 38000-45000 Per Annum |
| Language: |
English |
| Eligible to work in: |
United Kingdom |
| Hours Per Week | 40 Hours |
| Pension Provision | no |
| Confidential | no |
Accomodation Details : |
| Legal Check | no |
Jobs Details
ROLE: Executive Assistant
STATUS: Full-time
HOURS: 40 hours per week
RESPONSIBLE TO: Chairperson
SALARY: £38K to £45k per annum (dependent on experience)
THE ORGANISATION
Established in 2001, Ummah Welfare Trust is a UK-based international relief and development charity. Inspired by the Islamic teachings of empathy, generosity and selflessness, the trust aims to alleviate poverty and suffering across the world, and also ensuring that the rights of those who are neglected and oppressed are fulfilled by providing sustainable development solutions relating to shelter, education, health, and spiritual wellbeing.
Knowing that we are all ultimately accountable to the Almighty, the charity strives to maintain transparency and
accountability, and as such the charity also has a full and transparent audit trail from the donor to the beneficiary.
To find out more about the organisation please visit our website on: https://uwt.org/
THE ROLE
Based at its head office, UWT are looking to appoint an Executive Assistant to provide high level support to the Chairperson and board of trustees including full governance and administrative service. Ensuring that effective planning and administrative systems are in place and are maintained efficiently and effectively.
The successful candidate will provide comprehensive advice and support to the Chairperson, contributing to the smooth functioning of executive-level operations. This role offers an exciting opportunity to gain exposure to various aspects of business management and leadership.
Main Duties
Governance and Management
1. Work with the chairperson to ensure the smooth running of UWT’s governance, driving continuous development and improvement, ensuring it continues to meet the needs of the organisation in a fast-changing external environment.
2. To develop and manage the processes of supporting the chairperson and the board of trustees, ensuring a high level of assistance through the chairperson, paying particular attention to UWT’s mission, values and constitutional
requirements.
3. To act as first point of contact for the chairperson and provide advice and support to the chairperson to fulfil their
role, including the servicing of trustee meetings and establishing appropriate training and development opportunities for the trustees.
4. To lead governance and charity secretarial functions, ensuring that work is conducted in accordance with agreed processes and legal timescales.
5. Working closely with HR and Compliance, monitor and where required review policies and resources as directed by the chairperson ensuring appropriate compliance with relevant legislation, advising on best practice, keeping abreast of charity sector, legislative and other developments and liaising with the chairperson to provide regular updates and briefings to the board and staff.
6. Working closely with the head of compliance, support the chairperson on the management of the organisation’s approach to risk management, monitoring and reporting on organisational risks.
7. To work in partnership with the Chief Operating Officer to ensure decision making is effectively delegated from the chairperson and Board of Trustees throughout the organisation’s management structure.
8. As directed by the chairperson, work with the programmes, finance and other relevant managers to analyse and interpret complex performance data.
9. Maintain and manage the schedule of all regulatory filings and communications, including with the charity commission and companies house and other regulatory bodies, and to work closely with the compliance department on regulatory and compliance matters.
10. Keep abreast of internal and external developments and advise the chairperson accordingly, preparing corporate document as directed by the chairperson.
11. Working closely with the COO to ensure maintaining of a central register of all approved organisational policies and procedures, and to monitor the rolling schedule of required updates and re-approvals.
Executive Support and Administrative Functions
12. Assist the Chairman in managing schedules, appointments, and communications.
13. Handle email correspondence and prioritise tasks to ensure timely responses.
14. Prioritise inquiries and requests while troubleshooting potential conflicts with little guidance.
15. Manage and maintain executive calendars, ensuring accurate and up-to-date scheduling.
16. Coordinate travel arrangements, accommodations, and itineraries for the Chairman.
17. Prepare and submit expense reports, tracking receipts and reimbursements.
Other Duties
18. Maintain an appropriate level of confidentiality at all times.
19. Attend supervision and appraisal process, meetings, training, and other events as required.
20. Adhere to relevant legal and statutory requirements including the Data Protection Act (ensuring an appropriate level of confidentiality at all times), Health and Safety at Work Act (ensuring H&S of own and others at all times) and any other relevant/charity law.
21. Attend and contribute to UWT staff training and any other training identified as appropriate for the post.
22. Occasionally travel abroad and/or work unsociable hours, which may require the need for an overnight stay, evening and weekend work.
23. Ensure that all responsibilities and activities within their post are consistent with the terms and spirit of UWT’s mission, vision, values, policies and procedures.
24. Be prepared to work flexibly according to business need
25. Have flexibility in undertaking the role and undertake other duties that may be necessary, from time to time.
